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SERVICES

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FINANCES AND STRATA COMPANY DOCUMENTS

  • Establishment and maintenance of Strata Company banking accounts and ABN Registration
  • Issuing levy notices in a timely fashion
  • Ensuring creditors are paid on time
  • Distribution of funds for disbursements and expenses
  • Reconciliation of bank accounts
  • Preparing and presenting proposed budgets to the Strata Company
  • Ensuring all records are kept up to date and recorded correctly
  • Coordinating the recovery of any arrear levies
  • Provide By-Laws at request
  • Arrange Title or other searches from Landgate
  • Storage of Strata Company archive documents
  • Prepare and issue Section 43 certificates at the request of Settlement Agents
  • Prepare any documents for handover if required
  • Arrange and put into place appropriate Insurance Cover once selected by COO

MEETINGS

  • Prepare and distribute notices for Annual General Meetings (AGM) and any Extraordinary General Meetings (EGM)
  • Attend all meetings on behalf of the Strata Company
  • Ensure all parties receive copies of the minutes from any meetings in a timely manner
  • Maintain and record all correspondence in accordance with the Strata Titles Act
  • Keep safe the Common Seal of the Strata Company
  • Respond to all routine communication via phone, email and post
  • Provide update information to the Council of Owners, tenants and Managing Agents
  • Provide additional copies of meeting minutes at request

MAINTENANCE

  • Correspond with Contractors and arrange quotes for routine and preventative maintenance
  • Arrange emergency repairs of common property
  • Issue work order to contractors in a timely manner to ensure work is carried out as soon as required
  • Liaise closely with Contractors and maintain a good relationship which builds a good rapport for future works
  • Process paperwork, file reports accordingly and make payments by due date

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